More visibility across stock movementInventory controls from goods receiving to replenishment
Accurate inventory depends on every movement being recorded: purchase receipt, put-away, transfer, sale, return, adjustment and stock count. The following features help define a practical stock-control setup for wholesalers, retailers and businesses operating multiple stores or warehouses in Kenya.
Goods receiving and supplier discrepancies
Match received quantities against purchase orders and supplier documents. Record shortages, over-deliveries, damaged cartons and rejected goods separately so stock is not overstated and supplier claims can be followed up.
Stock locations and warehouse transfers
Organise inventory by warehouse, store or defined location where supported. Document the dispatching and receiving side of each transfer, including goods in transit, and investigate differences before closing the transfer.
Reorder levels and purchase planning
Set minimum and maximum levels for important items, review sales velocity and supplier lead times, and prepare replenishment suggestions. Treat system recommendations as a planning aid and allow authorised staff to check cash flow, open orders and seasonal demand before confirming purchases.
Batch, serial and expiry tracking
For products that require traceability, confirm whether batch, serial number and expiry-date tracking are available for your selected product and configuration. Use controlled receiving and dispatch rules so traceability data follows the stock rather than being entered only at month-end.
Stock counts and adjustment approvals
Plan cycle counts for fast-moving or high-value items and full counts at agreed intervals. Record the counted quantity, reason for variance, reviewer and adjustment date. Restrict write-offs and stock adjustments to authorised roles and review repeat variances.
Returns, damaged stock and quarantine
Separate saleable stock from damaged, returned, expired or quarantined goods. Define who can release items back to saleable stock and ensure return documents reference the original transaction when possible.
Slow-moving stock and ageing analysis
Review ageing, no-movement and low-turnover items before placing repeat orders. Use the findings to transfer stock to a location with demand, discuss supplier returns where permitted or plan an approved promotion without compromising margin.
Inventory valuation and audit trail
Agree how the business will value stock and who may change item masters, costs and units of measure. Keep supporting documents for adjustments and review the link between stock movements and accounting entries with your finance team.
Mobile teams, barcode labels and item masters
Where supported, use barcode labels or scanning to reduce manual item selection errors. Standardise product names, units, pack conversions and supplier codes before importing opening stock, and test how the system handles duplicate or inactive items.
Stock dashboards and exception alerts
Use reports for negative stock, reorder exceptions, stock ageing, transfer differences, purchase discrepancies and count variances. Assign a responsible person and target date to each exception so reporting leads to action.
