More visibility for finance teamsAccounting workflows that connect sales, purchasing and cash flow
Accounting software is most useful when financial records follow the underlying business activity. Build clear controls around customer invoices, supplier bills, receipts, expenses, bank reconciliation and month-end review. These are additional workflows to review for a Kenyan business using Marg ERP.
Customer invoicing and receivables
Track invoices, credit notes, receipts and balances by customer. Review ageing buckets and disputed items regularly, and define how sales staff request credit overrides or resolve pricing differences before an invoice becomes overdue.
Supplier bills and payables planning
Record supplier invoices against the relevant purchase documents, monitor due dates and separate disputed bills from amounts ready for payment. Use supplier statements to reconcile missing invoices, credit notes and payment allocations.
Cash, bank and M-Pesa reconciliation
Define how bank statements, cash receipts and M-Pesa settlement reports are matched to recorded transactions. Investigate fees, timing differences, duplicate entries and unallocated receipts rather than forcing a reconciliation to balance without evidence.
Expense claims and approval limits
Classify operating expenses consistently and require supporting documents and approval before payment. Set clear limits for petty cash and staff claims, and review recurring expenses against the budget.
Tax and eTIMS process definition
Map the invoicing and tax workflow to the requirements applicable to the business in Kenya. Confirm the exact KRA eTIMS integration scope, invoice types, exception handling and responsibility for correcting rejected or incomplete submissions before go-live.
Stock and accounting alignment
Where inventory and accounts are connected, agree how receipts, sales, returns, stock adjustments and cost of goods sold flow into financial records. Reconcile inventory valuation to the ledger and investigate differences at the agreed period end.
Branch reporting and cost centres
Define how branches, departments or business units should be represented in reports. Ensure transaction coding is consistent so management can compare revenue, expenses, receivables and profitability across locations.
Budgets, cash flow and management reports
Use receivables, payables, expected collections and planned purchases to maintain a short-term cash forecast. Review profit and loss, balance sheet, cash flow and exception reports on a fixed schedule, with a named owner for each follow-up.
User roles, audit trail and backups
Restrict access to sensitive finance functions, separate transaction entry from approval where practical, and review changes to key records. Confirm backup frequency, restoration procedures and the responsibilities for protecting accounting data.
Month-end close checklist
Set a recurring close process for bank reconciliation, customer and supplier balances, inventory valuation, expense accruals, tax checks and unresolved exceptions. Document the review date and sign-off so the next reporting period starts from reliable records.
